(1day/week) Office Manager - Right Hand to the Director General

Taken en verantwoordelijkheden

Our client is a leading European trade association representing manufacturers of high-performance insulation materials. Working at the intersection of industry, sustainability and public policy, the organisation collaborates with European institutions and key stakeholders to promote energy efficiency, innovation and a more sustainable built environment. Operating in an international setting, it plays an important role in shaping the future of construction and climate-related initiatives across Europe.Become the trusted right hand of the Director General in this flexible, hybrid role. You'll manage the mailbox, travel, HR administration, invoices, suppliers and daily office operations while ensuring everything runs smoothly behind the scenes. We're looking for a proactive, discreet and reliable Office Manager or Executive Assistant with excellent English and strong organisational skills who thrives in an autonomous international environment.

Are you an organised, proactive professional who enjoys being the trusted right hand of a senior executive? We're looking for an Office Manager / Right Hand to support the Director General in both operational and administrative matters while ensuring the office runs smoothly.

This is a highly autonomous role where discretion, reliability and a service-minded attitude are essential.

What You'll Do

• Manage and prioritise the Director General's mailbox.
• Act as the main point of contact and screen incoming phone calls.
• Coordinate business travel, including flights, accommodation and itineraries.
• Support HR administration and liaise with the external payroll provider (Partena).
• Scan, process and follow up on invoices.
• Manage memberships, subscriptions and renewals.
• Coordinate meeting rooms and oversee day-to-day office management.
• Handle incoming and outgoing mail and correspondence.
• Maintain relationships with suppliers and coordinate office-related services.
• Provide proactive administrative support and act as a trusted right hand to the Director General.

Geboden wordt

• A flexible role with a high level of autonomy and trust.
• Able to combine with other jobs/functions.
• Hybrid working: approximately one day per week, with a maximum of one day per month in the office (occasionally two when required).
• The opportunity to become the trusted right hand of the Director General within an international environment.
• A collaborative culture where initiative, ownership and professionalism are highly valued.

Profiel kandidaat

• You have previous experience as an Office Manager, Executive Assistant or Management Assistant.
• You are highly organised, accurate and able to manage multiple priorities.
• You are discreet, trustworthy and handle confidential information with the utmost professionalism.
• You have a proactive mindset and enjoy taking ownership.
• You are service-oriented, approachable and reliable.
• You communicate fluently in English. Good knowledge of Dutch is preferred, while French is a plus. Knowledge of German is considered an additional asset.

Meer informatie

Our client is a leading European trade association representing manufacturers of high-performance insulation materials. Working at the intersection of industry, sustainability and public policy, the organisation collaborates with European institutions and key stakeholders to promote energy efficiency, innovation and a more sustainable built environment. Operating in an international setting, it plays an important role in shaping the future of construction and climate-related initiatives across Europe.