Executive Assistant - temporary

Taken en verantwoordelijkheden

You will join a major, essential organization deeply embedded in Belgian society, currently undergoing an exciting and large-scale commercial transformation. It is a corporate environment with tremendous drive and ambition, where hard work goes hand-in-hand with a human touch. You will operate from a stunning, hyper-modern headquarters in the heart of Brussels, easily accessible by public transport.Immediate availability | Brussels (2-3 days homeworking) | Temporary assignment with high likelihood of a permanent contractFor an iconic Belgian corporate organization in the center of Brussels undergoing a large-scale commercial transformation, we are seeking a trilingual, highly experienced, and stress-resistant Executive Assistant to support the Chief Commercial Officer (CCO).

Are you a proactive calendar maestro who is immediately available (or available at very short notice), and are you looking for a high-impact role that starts as a temporary assignment but offers a real possibility for a fixed contract? Then this is your perfect match!

As a Senior Executive Committee (ExCo) Assistant, you will act as the strategic sparring partner and the rock of stability for an ambitious CCO who moves and switches gears rapidly. Immediate availability is required so you can step in and take the reins from day one.

Your key responsibilities are divided into four main areas:

1. Calendar Maestro & Gatekeeper

• Dynamic Agenda Management: You manage a highly complex, rapidly changing calendar with a clear overview of shifting priorities. You ensure optimal scheduling in a fast-paced, high-demand environment.
• Travel & Alignment: You coordinate (international) business travel, engagements, and leadership team sessions.
• CEO Office Liaison: You collaborate closely with the Executive Assistant to the Group CEO to seamlessly align calendars, priorities, and top-level meetings.

2. Active Boardroom Partner & Meeting Prep

• Meeting Management: You plan and organize key meetings, sit at the table, and capture the essence. You take minutes and ensure a flawless, timely follow-up.
• Materials & Briefings: You prepare high-quality meeting materials and presentations, and conduct background research to support informed, high-level decision-making.

3. Administrative & Operational Excellence

• High-Level Support: You manage inbox correspondence, review documents, and draft professional communications.
• Operational Tasks: You take care of essential administrative tasks, including the creation of purchase orders (PO management) and the translation of materials.
• Process Optimization: You proactively identify opportunities for process improvement and implement efficiency measures where needed.

4. Guardian of Execution & Stakeholder Management

• Diplomatic Rigour: An action item is only complete when it is effectively delivered. You meticulously track deadlines with internal and external stakeholders, monitoring progress with a diplomatic yet firm approach.
• Professional Point of Contact: You welcome visitors of the ExCo, manage correspondence, and ensure all interactions reflect the highest standard of service, professionalism, and strict confidentiality.

Geboden wordt

• Career Perspective: You start on a temporary basis with a real, concrete possibility for a permanent (fixed) contract.
• The Best of Both Worlds: A flexible workflow with the opportunity for 2 to 3 days of homeworking per week, combined with the energy of a beautiful, modern office in Brussels.
• Impact & Visibility: A key position at the absolute top of the organization where your initiative is highly visible and deeply valued.
• Continuity & Growth: An exciting journey within a company in full transformation, ensuring you remain professionally challenged every single day.
• Attractive Package: A highly competitive salary supplemented by a premium package of extra-legal benefits.

Profiel kandidaat

To be successful in this high-profile role, you bring a unique blend of structure, high-level corporate experience, and a flexible mindset.

• Availability: You are available immediately or at very short notice to hit the ground running.
• Experience: You have 5 to 10 years of experience in a similar role, supporting senior leadership/C-level within a high-performing, corporate or international setting.
• Trilingual Skills: You are fluent in Dutch, French, and English. Flawless professional communication (both spoken and written) in all three languages is essential to navigate the complex internal dynamics.
• Discretion & Professionalism: You demonstrate strong interpersonal skills, absolute discretion, and a critical, analytical mindset when handling sensitive information.
• Structure & Rigueur: Where others see chaos, you create order. You are highly organized, methodical, and possess a strong attention to detail.
• Stress-Resistant & Agile: A large-scale transformation and top management dynamics don't deter you; they energize you. You work well independently, manage pressure effortlessly, and meet tight deadlines.
• No 9-to-5 Mentality: You are proactive, hands-on, and flexible enough to adapt to changing priorities, schedules, and urgent business needs.
• Team Player: You maintain a positive attitude, foster a constructive work atmosphere, and act as a reliable back-up for your EA colleagues during absences.

Meer informatie

You will join a major, essential organization deeply embedded in Belgian society, currently undergoing an exciting and large-scale commercial transformation. It is a corporate environment with tremendous drive and ambition, where hard work goes hand-in-hand with a human touch. You will operate from a stunning, hyper-modern headquarters in the heart of Brussels, easily accessible by public transport.