Senior Executive Assistant to the CCO

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You will join a major, essential organization deeply embedded in Belgian society, currently undergoing an exciting and large-scale commercial transformation. It is a corporate environment with tremendous drive and ambition, where hard work goes hand-in-hand with a human touch. You will operate from a stunning, hyper-modern headquarters in the heart of Brussels, easily accessible by public transport.For a major Belgian player undergoing a major transformation, we are seeking a trilingual, stress-resistant Executive Assistant to support the Chief Commercial Officer. Are you a proactive planner who brings structure to a dynamic and fast-paced environment? This is your perfect match!

Become the trusted right hand of a C-level executive.

Some Executive Assistants manage diaries.

Exceptional Executive Assistants create clarity, bring structure to complexity and become indispensable business partners.

We're looking for an experienced Executive Assistant who thrives in a fast-paced executive environment and enjoys supporting a dynamic Chief Commercial Officer. Someone who anticipates rather than reacts, keeps multiple priorities moving simultaneously and ensures that everything behind the scenes runs seamlessly.

This is far more than an administrative support role. You'll become a trusted sparring partner, working closely with one of the organisation's Executive Committee members and collaborating daily with senior leadership across the business.

Your role

As Senior Executive Assistant, you'll provide high-level support to the Chief Commercial Officer within one of Belgium's leading organisations.

You'll manage complex priorities, coordinate strategic meetings, build strong relationships with senior stakeholders and ensure flawless execution in an environment where agility, discretion and professionalism are essential.

What you'll do

Executive Support

• Manage a highly complex and constantly evolving calendar, balancing competing priorities and anticipating upcoming needs.
• Coordinate national and international business travel, executive commitments and leadership meetings.
• Work closely with the Executive Assistant to the Group CEO to ensure seamless alignment between Executive Committee calendars and priorities.

Executive Committee & Meeting Coordination

• Organise Executive Committee meetings and strategic leadership sessions from start to finish.
• Prepare agendas, presentations, briefing documents and executive materials.
• Attend meetings, take accurate minutes and ensure timely follow-up of all action points.
• Gather background information and conduct research to support informed executive decision-making.

Operational Excellence

• Manage confidential correspondence, executive emails and high-level documentation.
• Prepare professional PowerPoint presentations, Excel reports and executive communications.
• Coordinate expense management, purchase orders and administrative follow-up.
• Liaise with translation services and ensure all documentation is accurate and delivered on time.
• Continuously identify opportunities to optimise processes and improve efficiency.

Stakeholder Management

• Act as a trusted point of contact for senior internal and external stakeholders.
• Monitor deadlines, commitments and deliverables, ensuring actions are completed in a diplomatic yet assertive manner.
• Welcome Executive Committee visitors with the highest level of professionalism.
• Handle confidential information with absolute discretion and integrity.

Geboden wordt

• A clear career perspective: Start on a temporary basis with a genuine opportunity to secure a permanent position.
• Hybrid flexibility: Enjoy the best of both worlds with 2–3 days of homeworking per week and a modern office in the heart of Brussels.
• High visibility & impact: Work closely with a member of the Executive Committee and play a key role at the highest level of the organisation.
• Continuous growth: Join a company undergoing an exciting transformation where you'll be challenged, empowered and encouraged to grow.
• A premium reward package: Benefit from a competitive salary complemented by an attractive package of extra-legal benefits.
• A culture of trust & excellence: Become part of a professional Executive Office where ownership, collaboration and excellence are valued every day.

Profiel kandidaat

To be successful in this highly visible role, you combine structure, executive-level experience and a flexible, service-oriented mindset.

You enjoy working at C-level, thrive in dynamic environments and instinctively know how to create calm when everything around you is moving fast.

You also bring:

• 5 to 10 years of experience supporting C-level executives or Executive Committee members within a large corporate or international organisation.
• A proven track record of stable career progression and long-term professional relationships.
• Extensive experience managing complex executive calendars, international travel, meeting preparation, minute taking and executive administration.
• Excellent organisational skills and the ability to anticipate rather than simply react.
• Advanced knowledge of Microsoft Office, particularly Outlook, PowerPoint and Excel.
• Trilingual: Fluent in Dutch, French and English, both spoken and written.
• Discreet & Professional: You handle confidential information with integrity, communicate diplomatically and build trust with senior stakeholders.
• Highly Organised: You bring structure to complexity and have a sharp eye for detail.
• Agile & Resilient: You stay calm under pressure, adapt quickly and deliver high-quality work in a fast-paced environment.
• Flexible & Proactive: You take initiative, think ahead and adapt easily to changing priorities.
• Team Player: You foster a positive team spirit, collaborate effortlessly and support colleagues whenever needed.

Meer informatie

You will join a major, essential organization deeply embedded in Belgian society, currently undergoing an exciting and large-scale commercial transformation. It is a corporate environment with tremendous drive and ambition, where hard work goes hand-in-hand with a human touch. You will operate from a stunning, hyper-modern headquarters in the heart of Brussels, easily accessible by public transport.