Office Manager

Taken en verantwoordelijkheden

Our client is a Brussels-based Investment Holding specializing in strategic acquisitions across the Benelux and Germany, backed by elite Belgian family offices and US investors.

They maintain a lean, entrepreneurial team where the hierarchy is flat. They don't believe in micromanagement; they hire experts, give them the tools they need, and trust them to own their responsibilities.

Join a private investment holding as their new Office Manager and become the operational backbone of their Brussels-based investment holding. They offer a high-trust role with maximum flexibility—including 4 days of remote work—and a premium benefits package.

At the holding, the mission for this role is simple: Enable the partners to focus 100% on the business. You are the person who ensures that "the rest" just works. You aren't just supporting the office; you are running it.

Your core responsibilities include:

• Operational Shield: Taking all non-investment tasks off the partners' plates. You are the first point of contact for external vendors, service providers, and general inquiries.
• Financial Administration: Organizing the "paper trail." You gather invoices, prepare documents for our external accountants, and ensure our financial administration is always audit-ready.
• Personnel Admin: Handling the basic administration for our small team. This includes being the point of contact for the social secretariat (payroll), managing vacation tracking, and keeping personnel files up to date.
• IT & Facilities Coordination: Ensuring the digital and physical workspace is flawless. You coordinate with IT support, manage software subscriptions, and keep the Brussels hub running smoothly.
• Executive Navigation: Managing calendars, travel, and logistics for the partners so they can move from meeting to meeting without worrying about the details.

Geboden wordt

They offer a top-tier package designed to attract a top-tier professional:

• High-Trust Flexibility:
  • Hybrid Work: Work from home most of the week; they only require your presence in their Brussels office once a week for their team alignment.
  • Flexible Hours: They value results over "desk time."
  • Generous Time Off: Based on a 40-hour week, you get 20 vacation days + 12 ADV days (32 days total).
  • They are also open to part-time (30-35h) for the right candidate.
• Premium Benefits:
  • Monthly telework allowance of €150.
  • Competitive monthly gross salary tailored to your experience level.
  • Comprehensive Group & Hospitalization Insurance.
  • Meal Vouchers.
  • Company Smartphone + Subscription & high-end Laptop.
  • 100% reimbursement of Public Transport costs.

Do you have the "ownership" mindset they are looking for? Apply today and help them build the Investment Holding.

Profiel kandidaat

They don’t need someone who waits for a "to-do" list. They need someone who creates the list and checks it off before they even notice.

• Mindset: You take pride in being the "go-to" person. You are reliable, highly organized, and possess the discretion required to work in a high-level investment environment.
• Autonomy: You are comfortable working alone and making decisions. Since the partners are often focused on deals, you must be a self-starter.
• Languages:
  • English: Fluent/Native (essential for their international investors and partners).
  • French: A major asset for local Brussels/Benelux administration.
  • German: A very strong advantage (due to their core market focus).
• Experience: A solid background in office management, management support, or high-level administration. Experience in a small, fast-paced team is a plus.

Meer informatie

Our client is a Brussels-based Investment Holding specializing in strategic acquisitions across the Benelux and Germany, backed by elite Belgian family offices and US investors.

They maintain a lean, entrepreneurial team where the hierarchy is flat. They don't believe in micromanagement; they hire experts, give them the tools they need, and trust them to own their responsibilities.

Solliciteren kost slechts enkele minuten.