Executive Assistant / Governance & Project Coordination Officer

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Our client is a leading European membership organisation that brings together key industry stakeholders to foster collaboration, shape policy and support sustainable growth across the financial sector. Operating at the heart of Brussels, it offers an international, dynamic and purpose-driven working environment.Support a confidential strategic project as an Executive Assistant / Governance & Project Coordination Officer. You'll coordinate governance meetings, provide executive support, prepare presentations, track actions and ensure seamless collaboration between senior stakeholders. We're looking for a proactive, organised professional with excellent communication skills, attention to detail and a high level of discretion.

For a confidential strategic initiative, we are looking for an experienced Executive Assistant / Governance & Project Coordination Officer who enjoys bringing structure to complex projects and supporting senior leadership.

In this role, you will combine executive support with governance and project coordination. You will play a central role in ensuring that meetings, governance processes and project activities are well organised, documented and followed through. Acting as a trusted coordination point, you will collaborate closely with senior stakeholders, project teams and external partners to keep priorities on track and ensure smooth communication across the project.

This is an ideal opportunity for someone who thrives in a dynamic environment, enjoys coordinating multiple workstreams and is comfortable working with confidential information at executive level.

Your Responsibilities

Governance & Project Coordination

• Coordinate governance meetings, steering committees and working groups.
• Plan meetings, prepare agendas and ensure all supporting documentation is available.
• Monitor actions, decisions, milestones, risks and deadlines, ensuring timely follow-up.
• Support project planning and maintain accurate governance and project documentation.
• Prepare project updates, reports and presentations for management and key stakeholders.
• Facilitate communication between internal teams and external partners to ensure alignment and progress.
• Help drive the smooth execution of governance processes throughout the project.

Executive Support

• Provide high-level administrative support to senior management involved in the project.
• Manage complex calendars, meeting requests and scheduling.
• Organise workshops, leadership meetings and stakeholder sessions.
• Prepare presentations, briefing notes and executive documentation.
• Follow up on action points and commitments on behalf of senior stakeholders.
• Act as a professional point of contact for internal and external stakeholders.
• Handle sensitive and confidential information with the highest level of integrity.

Geboden wordt

• A visible and impactful role supporting a confidential strategic initiative.
• A temporary assignment of approximately six months.
• A flexible part-time schedule of 3 days per week (Wednesday, Thursday and Friday).
• A hybrid working environment based in Brussels.
• The opportunity to work closely with senior leadership and contribute to the success of an important governance project.
• A professional, collaborative environment where initiative, ownership and attention to detail are highly valued.

Profiel kandidaat

• Previous experience in Executive Assistance, Project Coordination, PMO, Governance or a similar coordination role.
• An excellent organiser who enjoys bringing structure to complex environments.
• Strong planning and prioritisation skills with exceptional attention to detail.
• Comfortable preparing executive presentations, reports and meeting minutes.
• Able to manage multiple deadlines while maintaining a high level of accuracy.
• Excellent interpersonal and communication skills with the ability to work across different stakeholder groups.
• High level of discretion, professionalism and confidence in dealing with senior stakeholders.
• Proactive, resourceful and able to work independently while taking ownership.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams).
• Fluent in English. Knowledge of Dutch and/or French is considered an asset.

Meer informatie

Our client is a leading European membership organisation that brings together key industry stakeholders to foster collaboration, shape policy and support sustainable growth across the financial sector. Operating at the heart of Brussels, it offers an international, dynamic and purpose-driven working environment.