Executive Assistant | Finance

Taken en verantwoordelijkheden

Our client is a leading company in the real estate sector with European office in Dilbeek.

It's a growing company with a supportive team that values your input. If you’re ready to contribute your talent and enthusiasm to a role where no two days are the same, we’d love to hear from you!

Executive Assistant job (west-side of Brussels): support senior leaders at a European HQ within a dynamic international organisation. International scope, English-speaking environment.

An international company with its European Office on the west side of Brussels is seeking an experienced (2-5 years) Executive Assistant to support the CFO and IR. The role partners closely with a small community of Executive Assistants. Success in this environment calls for sound judgement, a discreet and service-minded approach, and the ability to orchestrate complex priorities across countries. 

Key responsibilities

• Executive support: Provide high-level administrative support to senior leaders: complex calendar management, meeting planning, document handling and signature flows, presentation support, expense reporting, and end-to-end travel arrangements. Support teams reporting to the CFO, including assisting the accounting team during statutory audits and supporting the tax team in interactions with tax authorities.
• Meeting & event organisation: Plan and support meetings across Europe, including itineraries, hotel bookings, agendas, circulation of materials, and liaison with local contacts. 
• Project & team enablement: Provide dedicated support to the Investor Relations Director, including management of the Investor CRM; coordination of earnings calls, capital markets days, roadshows and company visits; maintenance of the IR calendar; support in preparing Group financial communications (Annual and Half-Year reports); support to press releases and distribution of disclosures via Euronext, FSMA and other channels, including updates to the corporate website.
• Process excellence: Create and maintain clear process descriptions, charts, and checklists; proactively spot opportunities to streamline ways of working. 
• Minutes & follow-up: Attend meetings, capture accurate minutes, and drive follow-up on action points. 
• Office coordination: Serve as a point of contact for office-related matters at the European HQ, ensuring smooth daily operations together with fellow EAs. 

Geboden wordt

• Responsible and visible role supporting senior decision-makers at European level
• Collaborative and international work environment that values initiative and continuous improvement
• Strong focus on learning, coaching, and professional development opportunities
• Dynamic workplace with opportunities for career growth and advancement
• Permanent full-time contract with flexible working hours and 26 holidays
• Hybrid working model with up to 2 days of remote work after the training period (4 months)
• Competitive salary package aligned with experience and market standards
• Attractive benefits package including bonus, meal vouchers, ecovouchers, net allowance, mobile phone, hospitalization and group insurance
• Company culture that prioritizes employee well-being and personal growth

Profiel kandidaat

• 2–5 years of proven experience as an Executive Assistant supporting senior leadership in international and European environments
• Ability to work good under stress with ups and downs in workload
• Ability to respond within 12-24 hours.
• Strong organizational and time-management skills with excellent attention to detail
• Ability to manage urgencies, shifting priorities, and multiple tasks simultaneously
• Proactive, improvement-oriented mindset with the ability to identify and drive process improvements
• Excellent interpersonal and professional communication skills
• Discreet and trustworthy when handling sensitive and confidential information
• Strong ability to work independently and collaboratively within a team
• Flexible, adaptable, and open to change in fast-paced environments
• Committed to meeting deadlines and achieving business performance targets
• Strong interest/experience in financial environments and investor relations
• Advanced knowledge of Microsoft Office 365 Word is necessary and Windows environment (Outlook, Teams, SharePoint, Word, Excel, PowerPoint)
• Fluent in English, both written and spoken; French is a big plus as 1 of the executives is a French Native speaker
• Eager to learn new skills and continuously develop professionally

Meer informatie

Our client is a leading company in the real estate sector with European office in Dilbeek.

It's a growing company with a supportive team that values your input. If you’re ready to contribute your talent and enthusiasm to a role where no two days are the same, we’d love to hear from you!

Solliciteren kost slechts enkele minuten.