Fleet Assistant

Taken en verantwoordelijkheden

YOUR FUNCTION:

• Fleet administration (1500 vehicles)
• Registration and update of the fleet database (contractual parameters, fuel consumption reference values, mileage maintenance, return damage, etc.)
• Invoicing to employees and follow-up of payment of fines and end of lease damages to employees
• Invoicing to manufacturers, concessions and damage repair companies
• Fuel Card administration (request, activate, deactivate fuel cards)
• Car Fleet onboarding and offboarding actions (order, delivery to employee, inspection before end of contract, return at end of contract, etc.)
  • Incl. communication pending orders to leasing company
  • Incl. allocating parking cars to the employees
  • Incl. organizing cleaning of company cars (end of lease)
  • Incl. reorder missing / lost / stolen items
• Follow-up of car allocation to roadside assistance and car repair companies
• Communication of fleet data to related services such as HR, facilities, postal service, reception, car window repair, car breakdown assistance, etc.
• Helpdesk (“ask fleet” or fleet@inetum-realdolmen.world) activities in Fleet matters in line with Realdolmen Mobility Policy

YOUR PROFILE:

• Work correctly in administrative terms

• Think and operate independently

• Being able to organize on a diversified range of tasks; can set priorities

• Capacity to implement the mobility policy consistently and also to communicate in an assertive and respectful manner, taking into account the personal sensitivities and emotions of the employee

• Being resistant to stress

• Discretion & Integrity with regard to confidential data

• Good knowledge of MS excel (able to work with pivot tables)

• Languages: NL, FR, EN (both written and oral; minimum level “B” for FR and EN; and minimum level “C” for NL)

OUR OFFER:

• The opportunity to have a meaningful job where you can make a difference
• The chance to continuously evolve as a professional, coupled with a variety of training opportunities
• Relevant career opportunities to get you where you want to be, with the IT knowledge you need
• Realdolmen wants you to find a balance between work and private life by offering flexible hours, satellite offices, home working and an informal no-nonsense environment
• 32 days of annual leave, because life isn’t all about working
• Group insurance and hospitalization insurance, because we care about you
• And of course, we also offer a gross salary. One which is optimised from a net perspective for our employees!

Interested? Questions? Don’t hesitate to contact our Talent Officer, Laila Bulteel, directly at 02 801 46 86!